Archive:Workgroup Weeks/Generic sign-up page

How to start a Workgroup Week for your workgroup: instructions for using this template

Would you like to see a Workgroup Week started for your workgroup? You can help organize it. You don't have to do all the work yourself, though. These instructions will show you how to rope in other people to help, and generally get the ball rolling. See also CZ:Workgroup Weeks/Preparation.

• Please use the following as a template for planning a Workgroup Week in your own beloved workgroup. It is a sign-up page for people organizing your Workgroup Week.
• For uniformity, copy the following template to [[CZ:XYZ Workgroup/Workgroup Week]]; for example, for the Philosophy Workgroup, it would go on CZ:Philosophy Workgroup/Workgroup Week.
• The page should then be linked from the workgroup page ([[CZ:XYZ Workgroup]]; for instance, CZ:Philosophy Workgroup) as well as CZ:Workgroup Weeks#Workgroup sign-up pages.
• Add your name to the signup list; volunteer to do something.
• Then, announce the new page on Citizendium-L, Citizendium-Editors (or e-mail a copy to an editor for posting, or to sanger@citizendium.org and Larry will post it there), as well as your workgroup's mailing list.
• The essential first step is to locate an editor in the workgroup who will agree to serve as Workgroup Week Coordinator. There will be a fair bit of work for this person when the Workgroup Week rolls around. If you are an editor, you can volunteer to do this. See this bit for more info.

Template

Copy starting just below. Replace all bold text with appropriate words.

Welcome to XYZ Week planning!

We are planning a big "online convention" of XYZ-ologists here on the Citizendium. Would you like to see more work done in XYZ? Then here is your chance to make a difference. Leading up to this week, we will be doing quite a bit of recruitment (on XYZ mailing lists, departments, and so forth). We'll try to tap into many networks so that there is general awareness both of the Citizendium and of this special week. Consider it a major kick-off for the XYZ Workgroup.

We need your help to make this happen. This page lists volunteers for different (mostly recruitment) functions. Won't you sign up and make the XYZ Week a success? Any author can sign up to do anything, other than serve as the coordinator for the week.

Dates: not yet set

The week dates can be set when there are adequate numbers of volunteers below, and must be coordinated on Workgroup Weeks. There can't be two Workgroup Weeks happening at the same time.

XYZ Week Coordinator(s): no volunteer yet

Any editor in the XYZ Workgroup may volunteer; we can have up to two coordinators, and two is better if any one coordinator is relatively short on time.

For general rationale and explanation of the following, please see this page.

Preparation

General preparation

Task	Volunteers	Location to output
Volunteer as Workgroup Week Coordinator for the XYZ Workgroup	Sign here if you're an XYZ Editor and you'll be able to put in some time on this project & possibly talk to the press	Insert link to page
Develop CZ:XYZ Workgroup brilliantly So that it is "ready for prime time." (Needs multiple volunteers.)	Sign your name here	CZ:XYZ Workgroup
Complete the CZ:Core Articles XYZ list So there are at least 99 topics on the list, and the list is coherent and credible as a list of "top priority" topics.	Sign your name here or write "Done" if this is done	Insert link to page

Letter composition

Task	Volunteers	Location of output
Adapt (as necessary) the letter to academic departments & organizations you'll find at CZ:Workgroup Weeks/Endorsement Letter Template.	Sign your name here	Insert link to page
Adapt (as necessary) the letter to mailing lists you'll find at CZ:Workgroup Weeks/Recruitment Letter Template.	Sign your name here	Insert link to page
Adapt (as necessary) the letter to bloggers you'll find at CZ:Workgroup Weeks/Blogger Letter Template.	Sign your name here	Insert link to page
Adapt (as necessary) the press release you'll find at CZ:Workgroup Weeks/Press Release Template.	Sign your name here	Insert link to page

Academic recruitment

Task	Volunteers	Location of output
Make a list of top academic departments in the field, together with e-mail addresses of department heads Share the list with other volunteers via e-mail please, not the wiki, for privacy purposes.)	Sign up here	Insert link to page
Send letter, respond to any reply, and post any endorsements on the workgroup week's page.	Sign your name here	Insert link to page
Welcoming committee As new XYZ editors arrive (check this "special page"--it's under "logs"), send them a welcoming message and offer to help get them started; also, put their names here on this page	Sign your name(s) here	Insert link to page

Internet recruitment

Mailing lists

Task	Volunteers	Location of output
Create a sign-up page for XYZ mailing lists following this template.	Sign your name here	Insert link to page
On the sign-up page, locate and give the address (and possibly other info) of as many active mailing lists as possible--at least three, but please try to do more than that.	Sign your name here	Insert link to page
Be "driver"--make sure people follow through with--the mailing list recruitment	Sign your name here	Insert link to page

Web forums

Task	Volunteers	Location of output
Create a sign-up page for XYZ Web forums following this template.	Sign your name here	Insert link to page
On the sign-up page, Locate and give the address (and, if relevant, other info) of as many active Web forums as possible.	Sign your name here	Insert link to page
Be "driver"--make sure people follow through with--forum recruitment	Sign your name here	Insert link to page

Blogs

Task	Volunteers	Location of output
Create a sign-up page for XYZ blogs following this template.	Sign your name here	Insert link to page
On the sign-up page, collect, from your blog search engine(s) or other resource of course, the addresses of some very high-traffic blogs devoted mostly to the workgroup's topic.	Sign your name here	Insert link to page
Be "driver"--make sure people follow through with--blog recruitment	Sign your name here	Insert link to page

"Big" websites

Task	Volunteers	Location of output
Create a sign-up page for XYZ "big" websites following this template.	Sign your name here	Insert link to page
On the sign-up page, locate the leading websites (not blogs) for the discipline.	Sign your name here	Insert link to page
Be "driver"--make sure people follow through with--"big" website recruitment	Sign your name here	Insert link to page

Press release

Task	Volunteers	Location of output
Create list of industry publications and e-mail addresses/Web contact form URLs.	Sign your name here	Insert link to page
Send copies of the press release in advance to the industry publications.	Sign your name here	Insert link to page
Send reminders on the first day of the Workgroup Week.	Sign your name here	Insert link to page

The Week itself

See above for beginning-of-week reminders to mailing lists, blogs, etc.

Task	Volunteers	Location of output
Announce the start of the week to Citizendium-L, Citizendium-Editors, and the workgroup's mailing list.	Sign your name here	Insert link to page
On Monday morning, change front page workgroup banner. (If you have a logo or other fancy design for the week, all the better.)	Sign your name here	Main Page
At the end of each day, report on the workgroup mailing list what new articles have been started and what significant work was done (except for welcoming new people). Help "cheerlead."	Sign your name here	Insert link to page
At the end of each day, welcome new arrivals "publicly," on the workgroup mailing list. Help "cheerlead."	Sign your name here	Insert link to page
Do an end-of-week wrap-up e-mail.	Sign your name here	Insert link to page